GREATER LAVA HOT SPRINGS CHAMBER OF COMMERCE
The purpose of the Chamber is to promote the prosperity of the Greater Lava Hot Springs business community and to promote the general quality of life in the Greater Lava Hot Springs area.
The Greater Lava Hot Springs Chamber of Commerce, hereinafter referred to as the Chamber shall be an incorporated body established under the laws of the state of Idaho without capital stock and comprising those individuals, firms, and organizations which pay the required membership dues and otherwise comply with these bylaws. . The Chamber shall observe all local, state and federal laws which apply to a non-profit organization as defined in section 501 (c) 6) of the Internal Revenue Code. The Chamber will not take any actions on the basis of color, race, religion, sex, or national origin.
Any person, association, corporation, partnership or estate having an interest in the objectives of the Chamber shall be eligible for membership.
There are two categories of membership in the Chamber: Business and Individual. Any business owner/operator/manager or practicing professional person can purchase a single Business membership to represent that business or profession. Any individual or the representative of a non-profit organization can purchase a single Individual membership.
Any business, profession or organization that owns and operates a business or organization at a separate and distinct location under separate managerial control, may purchase an additional membership for that location in the appropriate membership class provided that the operator/manager of that business, profession, or organization is the membership holder.
In any proceeding in which voting by members is called for, each member in good standing shall be entitled to cast one vote.
Membership dues shall be at such rate or rates as may be prescribed by the Board of Directors and shall be payable in advance. The first year membership will be pro-rated for any new business joining the Chamber during the year. The dues are for the period January 1 thru December 31.
Membership in the Chamber shall be:
Members who resign or have their membership terminated, shall not be eligible for a refund of their dues.
Honorary membership will be conferred or revoked by a majority vote of the Board. Honorary members will have all the privileges of members except the right to vote, and shall be exempt from paying dues.
At any duly called meeting of the Chamber, thirty (30) percent of the members shall constitute a quorum; at a Board meeting at least half the Board shall constitute a quorum; at committee meetings a majority shall constitute a quorum.
BOARD OF DIRECTORS
The Board shall be composed of at least five (5) but no more than ten (10) members. All members shall be elected to a two year term. On the first year after this change takes effect, one half of the board positions shall be for a one year term, two years in subsequent terms. The Board shall organize annually after being installed by electing Board Members to serve as President, Vice-President, Secretary and Treasurer. The government and policy-making responsibilities of the Chamber shall be vested in the Board which will control its property, be responsible for its finances and direct its affairs.
3. Selection and Election of Board
4. Annual Program of Work and Budget
The Board shall annually, by February 1, approve the Program of Work and Budget to be implemented after February 1 and submit it to the general membership for approval by a majority of members present. The Program of Work and budget must satisfy the purpose of the Chamber.
The Chamber may, by resolution of the Board, provide for indemnification and/or bonding by the Chamber of any and all of its officers, former officers or members.
All monies paid to the Chamber will be placed in a general operating fund. Funds unused from the current year’s budget will be placed in a reserve account.
Upon approval of the budget, the President and Treasurer are authorized to make disbursements on accounts and expenses provided for in the budget without additional approval of the Board. Disbursements will be made by check and signed by both the President and Treasurer. A reporting of all disbursements and transactions will be made at the monthly Board meeting. No conjugal or blood relationship shall exist between any parties who have signature authority for the funds of the Chamber.
The fiscal year shall be January 1 – December 31.
The budget shall be developed and submitted as stated in Article IV paragraph 4. At no time will the Chamber incur financial obligations without adequate funds to cover such obligations. At no time will the Board approve a budget with projected expenditures being in excess of funds available for the year.
An Audit Committee appointed by the Board will ensure that all financial records are reviewed by either a professional auditor or a group of members in good standing after the conclusion of each fiscal year. Audit results will be presented to the general membership at the next regularly scheduled meeting.
The Chamber will use its funds to accomplish the objectives and purposes specified in these bylaws, and no part of said funds will inure or be distributed to members of the Chamber. On dissolution of the Chamber, any funds remaining will be distributed to one or more regularly organized and qualified charitable, educational, scientific or philanthropic organizations selected by the Board.
These bylaws may be amended or altered by a majority of ballots cast by members in good standing of the Chamber. Proposed amendments or alterations shall be submitted to the Board for inclusion as an agenda item at the next general membership meeting unless a special meeting is called before then.
All Chamber records except those that must be retained longer to conform to Chamber policies or governmental regulations, may be destroyed after six (6) years. All records are available to members upon request within five (5) business days.
The current edition of Roberts Rules of Order will be the final source of authority in all questions of parliamentary procedure when such rules are not inconsistent with the charter or bylaws of the Chamber.